Join Today
- Patient Complaints ProcedureIt is our aim to always have satisfied patients, to meet your expectations of care and service and to resolve any complaints as efficiently, effectively and politely as possible. We take complaints very seriously, investigating them in a full and fair way and take great care to protect your confidentiality. We learn from complaints to improve our care and service. We will never discriminate against patients who have made a complaint and we will be happy to answer any questions you may have about this procedure.
If you are not entirely satisfied with any aspect of our care or service, please let us know as soon as possible to allow us to address your concerns promptly. We accept complaints made verbally as well as written complaints.
Our Compliance Manager will be your personal contact to assist you with any complaints.
You can send your complaints to Infinitidental Clinic, 146 Merton Hall Road, Wimbledon, SW19 3PZ, or email the Complaints Manager on info@idcw.co.uk
If the Complaints Manager is unavailable, we will take brief details about the complaint and will acknowledge the complaint in writing within 3 working days of receiving the complaint. We will keep comprehensive and confidential records of your complaint, which will be stored securely and only be accessible by those who need to know about your complaint.
Our aim is to contact you within 21 working days of a complaint being made after a detailed investigation has taken place. If the complaint investigation takes longer than anticipated, the Complaints Manager will contact you at least every ten working days to keep you informed of the reason for any delays, the progress of the investigation and the proposed date it will be completed. Please allow us the time to investigate your complaint fully.
When the investigation has been completed, you will be informed of its outcomes in writing. We will make out response clear, addressing each of your concerns as best as we can. You will also be invited to a meeting to discuss the results and any practical solutions that we can offer to you if you wish. These solutions could include replacing treatment, refunding fees paid, referring you for specialist treatments or other solutions that meet your needs and resolve the complaint.
We regularly analyse patient complaints to learn from them and to improve our services that’s why we always welcome your feedback, comments, suggestions and complaints. If you are dissatisfied with our response to a complaint you can take the matter further, please see the contacts below.
If you are dissatisfied with our response to a complaint you can contact the GDC private dental complaints service within 12 months of the treatment or within 12 months of becoming aware of the issue.